If you are involved in an accident while driving a UNM vehicle, you must complete a UNM Automobile or Equipment Damage or Loss Form and forward it to Risk Services as soon as possible.

The University's insurance policy, provided by the New Mexico Risk Management Division (NM RMD), covers damage to UNM owned vehicles caused by all perils including collision, vandalism, theft, and fire. The deductible is $5,000.00 for theft and $2,500.00 for all other perils. The applicable deductible is the responsibility of the department sustaining the loss.

If damage to a University-owned vehicle is the fault of a third party, Risk Services will attempt to recover money from the at-fault driver's insurance company and reimburse the appropriate department for the loss.

• UNM Automobile Damage or Loss Formstack

If you do not report the accident to Risk Services, all repairs will be charged to your department account.

The University's property policy covers owned buildings and contents, and property on loan to UNM from third party individuals and organizations. The deductible is $5,000.00 for theft/burglary or vandalism of property and $2,500.00 for all other perils including flood, fire, etc. The department sustaining the loss is responsible for the deductible.

If your department has property on loan from a third party, you must request a Certificate of Insurance. This notifies the University's insurer, the New Mexico Risk Management Division (NM RMD) in Santa Fe, that the property is in the University's care and custody. The borrowed property is considered UNM property for the term of the loan once NM RMD has been notified. Complete the Certificate of Insurance Request Form and fax to Risk Management to request a Certificate of Insurance. Please allow at least five (5) working days for your request to be processed.

To File a Property Loss Claim

1. Fill out the form below and email the information along with a copy of the police report (if applicable), original purchase document(s), and written estimates or replacement cost for the property; loss or damage.
   • UNM Property Loss Notice Formstack
2. Photograph the damages and submit photos along with the UNM Property Loss form. 
3. If any of the property that is vandalized or stolen has a UNM Asset Tag, please use the UNM Inventory Assistant to submit a deletion request.  Please contact Inventory Control for guidance.

The University's Boiler and Machinery policy cover losses resulting from sudden and accidental breakdown of objects such as boilers, air conditioning, refrigerating systems, pumps, compressors, turbines, engines, wheels, electrical distribution equipment, and transformers. The policy also covers the cost of repairing or replacing the damaged equipment and business losses incurred from the equipment not functioning.

The University's insurance policy, provided by the New Mexico Risk Management Division (NM RMD), covers damages to UNM boiler and machinery equipment. The deductible is $250,000 for damages.

The applicable deductible is the responsibility of the department sustaining the loss.

• UNM Property Loss Notice Formstack

The University's Fine Arts policy covers fine arts and collectible objects that include but are not limited to; paintings, etchings, drawings, photographs, manuscripts, rugs, tapestries, natural history objects or historical artifacts, or objects that are a part of an exhibit used in direct association with installation or exhibition. The University's Fine Arts policy covers such objects that are owned or loaned by the University.

The fine arts policy does not cover damages resulting from wear and tear, gradual deterioration, inherent vice, rodents, loss or damage sustained due to or resulting from any repairing/restoration/or retouching process. The policy also does not cover damages due to acts of war, nuclear reaction, radiation.

The deductible is $25,000 per occurrence, but only for permanent collections on-premises; there is no deductible for temporary loans.

The applicable deductible is the responsibility of the department sustaining the loss.

To File a Property Loss Claim

1. Forward the following information to Risk Services as soon as possible after the discovery of the loss: Loss or Damage to University Property Report; a copy of the police report, if applicable, original purchase document(s), and written estimates of replacement cost for the property lost or damaged.

• UNM Property Loss Notice Formstack